Case: Customer lives in Central European Time (CET), but serving customers in USA (Pacific Time Zone)
There are two solutions for the setup, depending on what works for you better.
#1 Organizing scheduler per market time zone you're serving, that is different than time zone you're in
This option is better if you are serving single market in time zone different than yours.
Time zone 1 = time zone you're located in (e.g. CET)
Time zone 2 = time zone of the market you're serving (e.g. PST)
Navigate to
AI Scheduler → AvailabilitySet time zone according to Time Zone 2
Set Availability times according to the market time zone, when you expect your leads to book slots in their time
Note that Availability set will affect all Events created.
Check scheduling page and it will automatically read your actual time, meaning that will show you when do you need to be available, in your time zone, for the slots of the market you're serving.
Great thing about this type of setup are the booking notifications, that you'll be receiving will show your actual time when you need to take the call, which is more convenient than doing the hours difference math in your head.
But, in case you're serving multiple time zones, especially, market in your own time zone, it's advisable to set up Availability per example #2 below.
#2 Organizing and setting up scheduler according to your time zone, when serving different time zones
This option is better if you are serving several different markets, in your time zone and time zone different than yours.
Time zone 1 = time zone you're located in ( e.g. CET)
Time zone 2 = time zone of the market you're serving (e.g. PST)
Time allocation to markets is 50:50, total working hours 10 hours/day
Navigate to
AI Scheduler → AvailabilitySelect time zone according to Time Zone 1 (your time)
Set Availability times:
If possible, find time where time zones are overlapping
If not, set different blocks of time, for serving both time zones equally
e.g. CET from 8am to 1pm (which is night time in PST)
and set PST from 5pm to 10pm CET (which is morning time PST)
Note that Availability set will affect all Events created.
Check scheduling page and you'll see different blocks of time in your time zone.
But, bear in mind that CET leads will be able to schedule times within PST time zone as well, since both CET and PST leads will be able to see both time blocks.
How can I set different time zones for separate events
This option is available only if you add yourself as additional User (with additional email) and assign alternate User to host alternate Event, while you serve other market from the original user account.
In this case, each User account will have it's own availability, and events, and therefore, leads from other markets will not be able to book a call within event with a different time zone.
You'd be able to manage both user accounts from the Super Admin account, since you'll have access to all account data.
Business/Enterprise subscription plans have up to 5 user seats included, while Startup plans have 1 seat included.
Both plans can be upgraded by adding additional seats at extra cost.