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Contact Cards

Learn all about Global Data Contact Cards, a detailed files on your leads and their iClosed journey

Updated over a month ago

Contact Cards are basically files with all information about your leads who interacted with your iClosed, which include all details inside of these main sections:

  • Card → with basic information about the lead

  • Contact Journey → with every piece of update about the lead

  • Calls → that are about to happen or that happened already

  • Deals → with details about all transactions

  • Notes → place for internal takeaways about the lead

  • Tags and UTM's → Additional information picked by iClosed system


How to access Contact Card

There are two menus from where you can access leads Contact Card:

  1. Global Data (any section) → Click on the Contact email on the left side of your screen

  2. AI Scheduler → Scheduled Calls (Upcoming and Past Calls tabs both) →

    • Click on the call to expand and see Call details

    • Click on the Invitee email from inside the call details dropdown


Contact Card explained

Left side pane - Lead information and action buttons

On the left side pane of the contact card, you will be able to see basic information about the lead and to perform necessary actions, such as scheduling a call or adding a deal.

Lead information

  • Contact's email address/phone number → picked up by scheduler

  • Event → of the last booked call

  • Contact Status → latest status and can be updated

  • Setter owner and closer owner → owners of the lead, can be updated

  • Additional details → such as secondary email and phone number, and IP address

  • Invitee Questions → all answers that the lead provided on the scheduler form


Available actions

Three dots menu on the top contain:

  • Edit contact → in case you need to update contacts information

  • Merge contact → in case there are more than one entry by the same lead

Additional action buttons are:

  • Add a new call → Setting up new call with the lead

  • Add a new deal → assigning new deal to the lead (customer)

  • Add a new note → quick access for adding internal notes about the lead


Right side tabs - Journey, Calls, Deals, Notes, Tags and UTMs

On the top right of your contact card, you will be able to shift between different tabs related to the contact. Here's a detailed breakdown:

Journey tab

Track absolutely every change and update about the lead, from status change to notifications log. You will be able to see any update that was made by the system as well.

Each journey information will show as different icon and different message, so you can easily review all updates. See a sample of a contacts journey:


Calls

Tab with all leads Call logs, in a grouped view. Calls tab will be broken down visually to Upcoming Calls and Past calls sections.
Each and every call will have all necessary information and actions available as in your
AI Scheduler → Scheduled Calls, from where you will be able to:


Deals

This tab will show history of all deals tied to the contact, and it's details, such as, product name, payment type, and is it a won deal or a recurring deal. Learn all about transactions and deals.


Notes

We all tend to use fields or predefined information, but sometimes, it's just necessary to add a longer text, feedback with contact details that don't fit in predefined fields, not just as a reminder for ourselves, but so others who didn't attend on a call could get better picture.

Notes feature is supported with standard text formatting options, such as bold text, turning text to italic, underlines, bullets, numbering and placing URL inside the text.
You can enter up to 1500 characters inside the note.

Note can be edited, deleted and whenever you post a note, it will show as Contact Update in Journey (as shown and explained above).


Tags and UTMs

Tag is tied to event information and their location in the database, so we could easily troubleshoot it from the backend if needed.

UTM is a snippet of code added to a URL for the purpose of tracking online marketing performance and better understanding audience behavior.


In order to track it and have it available for your marketing team to track, you'd need to add UTM parameters to your iClosed scheduler (​here's how).

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